(g) Individual staff will be authorized to access confidential information on a need-to-know basis […]

In order to achieve the aforementioned purpose, COAF implemented, in 2002, the System of Information Request (“SISPED”), which allows any domestic authority to access all information available in the System referred to, including those involving secrecy.

Thus, any authority can access the information by entering a registering form, inserting specific data which is analysed by COAF, and receiving a password provided by COAF to have permission to research.

The main themes of the conference were the role of public authorities in access to information; the fair use concept in the information society; and the protection of human dignity in the digital age.

In accordance with decision 12/CP.9, the secretariat will also maintain information on experts' participation in review activities and training, and whether experts are authorized to access confidential information in the review.

Where the law enforcement authorities of a Member State are investigating allegations of criminal conduct, whether of a United Nations official or an expert on mission, and the authorities require access to information or material held by the United Nations or to United Nations officials or experts on mission, the law enforcement authorities request such access in writing.

In addition, the system would track sign-out and return of confidential documents by authorized personnel; All authorized secretariat staff will be given instruction on correct procedures for handling confidential information; Individual staff members will be authorized to access confidential information on a need-to-know basis; Staff who are authorized to access confidential documents will ensure that the documents are never left unattended in an empty office.